Terms and Conditions of Contracting – External Projects

Meridional Events S.L.

Version in force as from: 1 April 2026

Preamble

These General Terms and Conditions govern the contractual relationship between Meridional Events S.L. (hereinafter, the “Company”) and the Client, understood as the company or professional contracting the services described in the specific project contract and, where applicable, in the quotation, proforma, Quotation – Payment Request or corresponding commercial document issued or expressly validated by the Company.

In certain projects, operational management, ordinary coordination, day-to-day liaison or execution follow-up may be carried out by an independent external collaborator assigned to the project by the Company. Such involvement shall under no circumstances alter the Company’s position as the sole contracting party vis-à-vis the Client.

This contract is commercial in nature and constitutes a B2B engagement. Accordingly, consumer protection rules and the regulations governing package travel are expressly excluded, in particular articles 97 and 150.1 of Real Decreto Legislativo 1/2007, to the extent legally applicable.

In the event of any discrepancy between the Spanish version and any translation, the Spanish version shall prevail for all legal and interpretative purposes.

Governing law: Spanish law.

Exclusive jurisdiction: the Courts and Tribunals of Málaga (Spain), without prejudice to the prior amicable dispute resolution mechanism set out in these Terms and Conditions.

1. Purpose, nature and contractual framework

1.1. Purpose. These General Terms and Conditions govern the contractual relationship between the Company and the Client in respect of the services described in the specific project contract and, where applicable, in the quotation, proforma, Quotation – Payment Request or corresponding commercial document issued or expressly validated by the Company.

1.2. Contractual documentation. The following shall form an integral and binding part of the contract, in the order and with the scope applicable in each case:

• the specific project contract, if any;
• these General Terms and Conditions;
• the applicable annexes incorporated into the project;
• the quotation, proforma, Quotation – Payment Request or corresponding commercial document, provided that it has been issued or expressly validated by the Company and accepted by the Client.

For the purposes of these Terms and Conditions, the proforma, Quotation – Payment Request or corresponding commercial document is the Company’s reference commercial and operational document which, where applicable, includes the payment request, bank details and the commercial and operational particulars of the project. The mere physical transmission of such document by the external collaborator through an authorised corporate channel shall not, of itself, confer autonomous contractual effect upon it unless it has been issued or expressly validated by the Company.

1.3. Order of precedence. In the event of any inconsistency, the following order of precedence shall apply:

• the specific project contract;
• these General Terms and Conditions;
• the particular annexes applicable to the project;
• the quotation, proforma, Quotation – Payment Request or corresponding commercial document issued or expressly validated by the Company.

Communications between the parties, including, by way of illustration and without limitation, emails, messages, calls, meetings, drafts or any other exchange of information, shall not constitute contractual effect nor have any amending, interpretative or supplementary effect in relation to the contract, unless they have been expressly incorporated by the Company into a contractual or pre-contractual document issued or validated by it.

1.4. Entire agreement, amendments and contractual acceptance. The contract, these Terms and Conditions and their annexes constitute the entire agreement between the parties and supersede all prior communications concerning their subject matter. Any amendment must be recorded in writing or on a durable medium and accepted by the Client. Such acceptance may occur by signature, email, equivalent written confirmation or full or partial payment of any amount requested by the Company in connection with the project. Full or partial payment of any proforma, Quotation – Payment Request, quotation, invoice or commercial document issued or expressly validated by the Company shall imply express and binding acceptance of the applicable contractual framework, with full legal effect even in the absence of a handwritten signature.

1.5. Interpretation, good faith and language. These Terms and Conditions shall be construed in accordance with articles 1281 to 1289 of the Código Civil, contractual good faith and applicable commercial usages. In the event of any interpretative doubt, both parties shall act in good faith in order to mitigate damage and preserve, to the extent reasonably possible, the economic and operational purpose of the contract. For purposes of interpretation and evidence, the Spanish version shall prevail.

1.6. Autonomy of the parties and project structure. The Company acts with full legal and economic autonomy vis-à-vis the Client. The external collaborator assigned to the project is not a party to the contract entered into with the Client and does not, by virtue of that status alone, hold authority for legal representation, signature, novation, waiver, acceptance of cancellations or assumption of obligations on behalf of the Company. The involvement of such external collaborator in the operational management of the project shall not create any agency, partnership, employment, general mandate or direct contractual relationship between the Client and the collaborator.

1.7. Professional nature (B2B). The Company provides its services exclusively to companies and professionals. Consumer legislation and the package travel regime shall not apply, save where mandatory law provides otherwise.

2. Commercial and payment terms

2.1. Currency and nature of prices. All prices are stated in euros (€) as the contractual currency of reference, are net and non-commissionable.

2.2. Taxes, VAT and invoicing. Unless expressly stated otherwise in the corresponding commercial document, prices do not include VAT or other applicable taxes, which shall be charged to the Client in accordance with the legislation in force at the time the tax becomes chargeable. The Company may only issue an invoice with VAT when such VAT has become legally chargeable under the applicable legislation. The Client’s internal procedures shall not alter such legal requirement.

2.3. Intra-Community VAT exemption. Companies registered in VIES/ROI shall receive an invoice exempt from VAT where applicable pursuant to article 25 of Ley 37/1992 and all other applicable legislation.

2.4. Payments in a currency other than the euro. By way of exception and subject to the Company’s prior express approval, the Client may pay in a currency other than the euro. In such case, the corresponding annex concerning payments in currencies other than the euro shall apply.

2.5. Calculation of time periods. Unless otherwise stated, time periods shall be deemed to be expressed in calendar days. Where “business days” are stated, this shall mean Monday to Friday, excluding weekends and public holidays in Málaga (Spain).

2.6. Method of payment. Payments must be made by bank transfer to the account designated by the Company and in the currency specified in the corresponding commercial document. Card payments may be subject to a surcharge of 3% + VAT. All banking charges shall be borne by the Client. No payment made to an account other than that designated by the Company shall discharge the Client from its payment obligation unless expressly authorised in writing by the Company.

2.7. Payment errors and charges. Payments made to different accounts, in different currencies or for insufficient amounts shall not extinguish the Client’s payment obligation. Any commission, exchange difference or financial cost borne by the Company may be recharged to the Client together with a management fee of €80.

2.8. Standard payment schedule. Unless otherwise agreed or unless provider annexes prevail, the standard payment schedule shall be as follows:

• 35% at the time of booking confirmation or project acceptance;
• 35% ninety (90) days prior to the event;
• 30% thirty (30) days prior to the event.

The final payment must, in all cases, have been received at least thirty (30) days prior to the commencement of the event, irrespective of the operational close-out status of the project or the Client’s final receipt of documentation. The commercial document issued or expressly validated by the Company with sufficient advance notice shall serve as the basis for calculating the outstanding balance.

2.9. Operational provision. The Client shall pay an operational provision of 5% of the total budget. If the project has not been closed out thirty (30) days prior to the event, an additional provision of 10% may be applied to the latest commercial document issued or expressly validated by the Company. This provision shall not constitute a penalty, but rather coverage for variable or unforeseen costs arising from the absence of close-out. The Company may utilise up to €300 without prior authorisation for urgent or operational decisions that are necessary, subject to subsequent justification. Following the event, the Company shall reconcile the provision and, where applicable, refund the unused balance.

2.10. Default and interest. Late payments shall automatically accrue the statutory commercial default interest provided for in Ley 3/2004, without prior notice being required, in addition to any applicable management, collection or administrative costs.

2.11. Providers with special conditions. Schedules, deposits, charges or penalties required by principal providers (hotels, venues, catering providers or others) shall prevail over the general schedule where they are set out in the applicable annexes or in the corresponding contractual document.

2.12. Non-payment. Failure to comply with the payment schedule shall entitle the Company to suspend or cancel the provision of services without any obligation whatsoever to compensate, and with application of such charges, penalties or cancellation consequences as may apply under the applicable contractual framework.

3. Performance of the service

3.1. Functional scope of the service. The Company is the contracting party vis-à-vis the Client and may perform the project directly or by coordinating with providers and, where applicable, with the independent external collaborator assigned to the project. The assignment of such collaborator shall not alter the Company’s contractual position vis-à-vis the Client nor confer upon such collaborator any power to amend contractual terms by itself.

3.2. Urgent decisions during performance. In urgent situations affecting safety, operational continuity, programme compliance or damage mitigation, the Company may adopt, directly or through the project’s operational structure, such decisions as are reasonably necessary. Where such decisions generate additional cost, such cost may be charged to the Client up to a maximum equivalent to 1% of the total amount of the latest Proforma, Quotation – Payment Request or commercial document issued or expressly validated by the Company and accepted by the Client, without prior authorisation being required, provided this is necessary to protect safety, operational continuity, programme compliance or damage mitigation. The external collaborator or operational staff involved in performance must notify the Company of such decisions as soon as reasonably possible and, in any event, within twenty-four (24) hours of their adoption. Amounts exceeding such limit shall require the Company’s express validation, save where materially impossible due to the urgency of the case.

3.3. Information and cooperation of the Client. The Client shall diligently provide the information, decisions, approvals, lists, schedules and all other elements necessary for the preparation and performance of the project. The Company shall not be liable for delays, errors, additional costs or incidents arising from incorrect, incomplete, late or contradictory information supplied by the Client or its participants.

3.4. Principal providers. The Company may coordinate, centralise or channel the relationship with the project’s principal providers. Any intervention by the Client outside the operational circuit defined by the Company may generate additional costs, lack of coordination or disruption of the service, without entitlement to any refund.

3.5. Operational hours. Bookings, amendments and contractual arrangements shall be handled exclusively during the Company’s office hours, unless the very nature of the event makes operational coordination outside such hours necessary.

3.6. Timetables and punctuality. The Client and its participants must observe the agreed schedules. Airport transfers include a courtesy margin of 30 minutes; any excess may be invoiced at the applicable rate. In all other services, any extension or delay exceeding the contracted scope may be invoiced as an additional service. The Company shall not be liable for losses or services not enjoyed due to delays attributable to the Client or its participants.

3.7. Complaints. Any incident must be notified immediately in order, where applicable, to permit its resolution in situ. Failure to provide timely notice shall bar subsequent claims in respect of incidents which could have been mitigated or resolved during performance. Following the event, only claims supported by sufficient objective evidence shall be admitted. No claims shall be accepted after fourteen (14) calendar days from the invoice date.

3.8. Mandatory on-site management. Where on-site management forms part of the project, it shall be deemed an essential and indivisible service. Its unilateral exclusion by the Client shall constitute a material breach of contract.

4. Bookings, confirmations and cancellations

4.1. Communications. All bookings, amendments or cancellations must be made in writing, preferably by email. The Company shall confirm in writing within its operational hours.

4.2. Confirmation and availability. Availability and prices are subject to confirmation by the provider. Payment of the deposit shall not, by itself, guarantee availability nor definitively fix the price until the corresponding confirmation has been obtained.

4.3. Review of data. The Client must verify the accuracy of the data contained in the corresponding commercial document. Errors not notified prior to payment or within fourteen (14) calendar days following issuance shall be deemed finally accepted.

4.4. Promotional images. Photographs or promotional videos are for illustrative purposes only. Operational variations may occur, while maintaining, in all cases, an equivalent or higher overall standard.

4.5. Reduction in participants. Any reduction in participants after confirmation may entail additional costs, irrecoverable charges or penalties imposed by providers.

4.6. Material reduction in participants. If the cumulative reduction exceeds twenty per cent (20%) of the number of participants estimated in the first Proforma accepted by payment, the Company may apply, in addition to the amounts rechargeable under clause 4.5, an additional commercial adjustment.

Such adjustment shall be calculated by multiplying:

1. the number of lost participants exceeding 20%;
2. the average value per participant in the first Proforma accepted by payment;
3. twelve point five per cent (12.5%).

This adjustment may not exceed the maximum amount applicable in the event of total cancellation pursuant to clause 4.8.

4.7. No show. The total or partial non-attendance of the Client or its participants at confirmed services shall give rise to 100% of the corresponding cancellation charges.

4.8. Total cancellation of the confirmed programme. Amounts paid by the Client shall be non-refundable, as they compensate the professional services already rendered by the Company, the commitments assumed with providers, internal overhead costs and the loss of commercial opportunity arising from the cancellation. Any unused portion of the operational provision shall, where applicable, be subject to subsequent reconciliation in accordance with the applicable contractual framework.

If the amounts paid are insufficient to compensate the damage, costs and losses incurred by the Company, the Company may additionally claim such sums as correspond to the proven damage and, in any event, an amount not less than twenty per cent (20%) of the total amount of the latest commercial document issued or expressly validated by the Company and accepted by the Client, without prejudice to such additional amounts as may be due under provider conditions incorporated into the contract.

4.9. Recommended insurance. The Company recommends that the Client procure, in its own country, cancellation, travel or contingency insurance appropriate to the project. The Company shall not intervene in such procurement nor assume any liability for its coverage.

4.10. Pre-event changes and material changes. Any amendment prior to the event affecting dates, venues, number of participants, programme structure, schedules, contracted services or technical requirements may give rise to a revision of prices, availability, provisions, payment schedules and performance deadlines. Where the change is material in nature, the Company may require renewed written validation of the updated commercial document.

5. Liability, exclusions and force majeure

5.1. Scope of liability. The Company is the contracting party vis-à-vis the Client and coordinates performance of the project directly or through providers and, where applicable, through the independent external collaborator assigned to the project. The Company shall not be liable for defaults, insolvencies, unavailability or acts of providers, save in cases of its own wilful misconduct or gross negligence. Indirect damages, loss of profit and consequential losses are excluded. The Company’s maximum aggregate liability shall not exceed the amount actually paid by the Client, save in cases of wilful misconduct, gross negligence or direct personal injury attributable to the Company.

5.2. Excluded damages and quantitative cap. Without prejudice to clause 5.1, the Company shall not be liable for commercial losses, reputational losses, loss of opportunity, loss of expected profit or indirect consequences arising from matters beyond its reasonable control, nor for those losses whose quantification exceeds the contractual limits expressly assumed.

5.3. Participation and risk. Participation in the activities implies voluntary acceptance of their inherent risks, thereby releasing the Company from liability save in cases of wilful misconduct or gross negligence. The Client shall be liable for personal injury or material damage caused by itself or its participants and shall procure such insurance as may be advisable or necessary.

5.4. External activities. The Company does not coordinate or supervise activities not included in the corresponding commercial document or not managed through the Company itself. Activities contracted directly by the Client or its participants fall outside the scope of the service and outside the Company’s liability.

5.5. Programme changes during the event. Changes requested during the event shall be subject to availability and their immediate implementation shall not be guaranteed. The Client must respect the working schedules of the assigned personnel. The Company may reject changes which compromise safety, operations or general coordination. No refund shall be due for services not enjoyed for reasons not attributable to the Company.

5.6. Operational limitations. The Company shall not be liable for:

• delays, losses or damage arising from unilateral schedule changes made by the Client or its participants;
• participants’ failure to attend transfers or activities, in which case such participants shall arrange their own transport or rejoining at their own cost, with no entitlement to refund;
• medical incidents, personal arrangements or individual needs not expressly contemplated in the project, unless specifically contracted.

5.7. Force majeure and extraordinary change of circumstances. In the event of war, terrorism, pandemic, natural disaster, strike, administrative restriction, closure of venues, transport disruption or any other unforeseeable or unavoidable circumstance beyond the Company’s reasonable control, both parties shall be released from liability, and only accrued, committed or irrecoverable costs shall be reconciled. If substantial and unforeseeable cost increases arise due to causes beyond the Company’s control, the Company may revise prices or cancel pending services without any penalty on its part.

5.8. Performance through third parties and prohibition of subcontracting by the external collaborator. The Company may organise, coordinate and perform the services through providers, specialist third parties or external collaborators assigned to the project, without this amounting to an assignment of the contractual relationship with the Client. The external collaborator assigned to the project may not subcontract, delegate or involve third parties in performing the project without the Company’s prior written authorisation.

5.9. Regulatory compliance and licences. The Company shall act in accordance with the applicable legislation. Licences, charges or permits shall not be deemed included unless expressly stated. Payment of charges or arrangements shall not guarantee the grant of licences, and the Company shall not be liable for their refusal nor for sums paid for such purpose where such refusal is not attributable to the Company.

5.10. Indemnity. The Client shall keep the Company fully indemnified against third-party claims, sanctions, damages, costs or losses arising from acts, omissions, breaches or instructions of the Client itself, its staff or its participants.

5.11. Special diets. Adapted menus, special diets or specific dietary requirements may generate additional costs where so required by the provider.

5.12. Lost property. The Company shall not be liable for forgotten or lost items. Their possible recovery may entail management, travel and shipping costs to be borne by the Client.

6. Final provisions

6.1. Intellectual property. All materials, designs, images, texts, proposals, templates or content created by the Company are its exclusive property or that of its legitimate rightsholders. Their reproduction or use without the Company’s prior written authorisation is prohibited.

6.2. Client materials. The Client warrants that it holds the necessary rights over the materials it provides to the Company and shall keep the Company fully indemnified against third-party claims arising from their use.

6.3. Personal data protection. Each party shall, as a general rule, act as controller in respect of the data it processes for its own purposes. The Company may act either as controller or processor depending on the structure of the project. Where the processing of personal data takes place in the context of projects managed with the support of an external collaborator assigned to the project, such access and processing shall occur exclusively under the Company’s documented instructions and within the authorised operational framework. The protection of personal data shall additionally be governed by the Company’s Privacy Policy in force and, where applicable, by the corresponding specific data processing agreement or equivalent document.

6.4. Amendments, interpretation, versions and partial invalidity. The Company may amend these Terms and Conditions for legal, operational or contractual model update reasons, provided that the new version is published and without retroactively affecting projects already confirmed unless expressly accepted by the Client. Each project shall be governed by the version in force at the time of its acceptance. If any clause is declared null, void or unenforceable, this shall not affect the validity of the remainder of the contract, which shall remain in full force and effect in all other respects.

6.5. No waiver. The Company’s tolerance of any breach shall not constitute a waiver of its rights nor prevent it from subsequently requiring strict performance of the contract.

6.6. Dispute resolution. The parties shall endeavour to resolve any dispute amicably. If this proves impossible, they may refer the matter to mediation or arbitration before the Cámara de Comercio de Málaga. If the dispute remains unresolved, the Courts and Tribunals of Málaga (Spain) shall have exclusive jurisdiction, with express waiver of any other forum that might otherwise apply.

6.7. Notices. Communications between the parties shall be valid if sent by email to the addresses indicated in the specific project contract or, failing that, in the last accepted commercial document. During the event, instant messaging services may be used solely for operational urgencies, without autonomous contractual effect outside such context unless subsequently confirmed by the Company.

7. Integrated supplementary documents

The following supplementary documents may, where applicable, be incorporated into the project:

• Annex I – Technical and operational scope of the service;
• Annex II – Payment and cancellation schedule of the principal provider;
• Annex III – Specific conditions of the principal provider;
• Annex IV – Payments in a currency other than the euro;
• any other technical, operational or commercial annexes expressly incorporated by the Company.

Annex I - Technical and Operational Scope of the Service

1. Legal nature, incorporation and scope

1.1. Contractual incorporation

This Annex forms an integral and inseparable part of the General Terms and Conditions of Meridional Events S.L. (hereinafter, the “Company”) and shall legally bind the Client upon acceptance.

1.2. Essential nature

The on-site (in situ) management service is mandatory and inseparable from the project. It includes the planning, execution and operational close-out of the event, and may not be unilaterally waived or replaced. Its exclusion shall constitute a material breach as set out in the principal contract.

1.3. Prevailing effect

In the event of any contradiction with proposals, quotations or any other contractual document, the contents of this Annex shall prevail, unless otherwise agreed in writing.

1.4. Operational adaptation

The functions described reflect the professional standard assumed by the Company in each project. The Company shall adapt its involvement according to the complexity of the event and the specific agreement with the Client. Not all events shall require all the tasks listed, nor do such tasks limit the scope of the service.

1.5. Amendments

This Annex may not be unilaterally amended, reduced or removed. Any adjustment shall require written agreement between the parties.

1.6. Direct or coordinated performance

The Company may perform, coordinate or supervise the services through specialist providers, without this implying any assignment of contract, unless the Client has expressly agreed otherwise.

2. Pre-event planning

2.1. Coordination and preparation

• Receipt of instructions and operational analysis.
• Design of itineraries and schedules.
• Preliminary coordination with providers.
• Preparation of operational documentation (programme, timetable, lists and contacts).
• Meetings with the Client and briefings (informative and instructional meetings) with key providers.

2.2. Allocation and limits

• The level of allocation shall be proportionate to the complexity of the event.
• Additional meetings or planning shall be budgeted separately.
• Material changes (dates, venues, participants or programme) may entail commercial and timing revisions.
• Site inspections are not included; they are charged separately and must be paid in advance.
• Manufactured or printed materials must be confirmed 30 days in advance. The periods of August, 22 December–6 January and Semana Santa shall not be deemed working periods. Orders placed out of time do not guarantee timely delivery or refund.

2.3. Cut-off dates (content freeze)

• 40 days before the event: operational close-out and issuance of the final proforma for the outstanding balance.
• 30 days before the event: due date for payment of the balance, in accordance with the general schedule. Closure of nominal lists or data required for bookings or access. Requests made thereafter shall be deemed additional services, subject to availability and quotation.

3. On-site management during the event

3.1. Main functions (by phase)

A. Arrival and preparation

• Review of welcome materials, signage and gifts.
• Coordination with hotels and providers to confirm services, menus and schedules.
• Supervision of set-ups, counters and registration areas.
• Control of deliveries, accreditations and welcome kits.
• Coordination of transfers from airport or station.

B. Event delivery

• Continuous presence of the coordination team at the event location.
• Supervision of access, set-ups, transport, catering and compliance with the programme.
• Immediate resolution of incidents and management of unforeseen matters.
• Coordination with providers, venues and the Client’s personnel.
• Supervision of activities, meetings, meals, workshops and entertainment.
• Coordination of photographers, videographers and branding elements.
• Verification of health and safety protocols.
• Contingency management.
• Ongoing communication with the Client.

C. Close-out and departure

• Coordination of dismantling, collection and packing of materials.
• Supervision of cleaning and reinstatement of spaces.
• Coordination of departure transfers.
• Closing meeting with the Client for review and improvement.

3.2. Exclusions

This does not include the functions of official guide, audiovisual technician, healthcare staff, security staff or personnel requiring specific professional certification. Nor does it include manual tasks, distribution of materials (tickets, gifts, wristbands or others), set-up, dismantling, decoration, or technical, creative or audiovisual production, beyond operational coordination.

3.3. Ratios and reinforcements

The Company shall assign personnel in accordance with good practice. Events involving multiple spaces, sub-groups or high attendance may require additional personnel, subject to quotation and approval.

4. Coordination, communication and operational changes

4.1. Communication channels

Each party shall appoint a single point of contact (telephone, professional messaging or email).

4.2. Response times

The Company shall respond as promptly as possible. The response time shall depend on the complexity of the query and the third parties involved, and shall not constitute breach.

4.3. Change procedure

Any change involving additional costs or resources shall require the Client’s prior approval by email or message with confirmation. In urgent cases, the Company may act up to €300 against the provision, providing justification thereafter.

4.4. Reconciliation of additional services

Additional services or extensions shall be charged against the provision and documented in the closing report, with any unused remainder being refunded.

5. Limits and exclusions

5.1. Scope of services

The services provided by the Company do not include third-party costs (venues, catering, transport, charges or others) unless expressly stated in the Proforma and paid in advance by the Client.

5.2. Specific exclusions

The functions referred to in clause 3.3 of this Annex I, relating to activities not covered by on-site management, are expressly excluded.

5.3. Direct intervention by the Client

The Client’s direct intervention with providers, as well as the unilateral amendment of operational instructions, may entail additional costs, interference with overall coordination or even suspension of the service, without entitlement to refund.

5.4. Uncontracted individual requests

The Company shall not manage particular requests or matters outside the official programme (for example, taxis, dinners, personal reservations or activities not included). Such requests must be dealt with directly by the participants or by the Client itself. In situ management covers exclusively the operation of the contracted programme and the resolution of incidents related thereto. Assistance with individual or out-of-scope requests shall be deemed an additional service and shall be subject to availability and quotation.

5.5. Increase of staff and operational resources

The staffing allocated is calculated according to the confirmed scope of the project. If, after acceptance of the Proforma, the number of services, locations, groups, activities or elements to be coordinated is expanded, the Company may incorporate additional staff or technical means necessary to ensure proper performance. Such reinforcements shall be deemed mandatory operational adjustments and their cost shall be borne by the Client, subject to prior notice and reasoned justification. Any reduction of staff at the Client’s request shall only be possible if it does not affect the safe and orderly conduct of the event.

Annex II - Unified payment and cancellation schedule

This Annex shall be issued only where a principal provider establishes payment and cancellation deadlines or conditions different from those of Meridional Events.

Its purpose is to unify both schedules and provide a single, simplified reference for the Client.

The provisions of this Annex replace clauses 2 and 4 of the General Terms and Conditions in all matters relating to dates, payment percentages and penalties.

If there are no differences, Annex II shall not be issued, or shall be issued with the statement: “No modifications apply to the Meridional Events schedule.”

⚠️ This Annex is contractual and binding, and any breach thereof may imply the loss of services or of amounts paid, in accordance with the conditions of the principal provider.

Annex III - Contract of the principal provider

This Annex incorporates the contract or particular conditions of the principal provider (for example, a hotel, venue or transport provider), which form an integral part of the agreement with Meridional Events.

Acceptance of Annex III by the Client is an indispensable requirement for confirmation of the corresponding services.

In the event of non-acceptance, such services may not be contracted, and Meridional Events shall assume no liability whatsoever for their non-provision or for any losses arising from such refusal.

Annex IV: Payments in a currency other than the Euro

1. Contractual currency

The euro (€) constitutes the sole contractual currency of reference for this agreement.

2. Alternative settlement currency

By way of exception and subject to prior written confirmation by the Company, the Client may make payment in a currency other than the euro (hereinafter, the “settlement currency”). Such arrangement shall not alter the contractual currency of the agreement.

3. Determination of the exchange rate

The amount payable in the settlement currency shall be calculated by converting the amount due in euros in accordance with the reference exchange rate published by the European Central Bank on the date of issue of the corresponding proforma, including such reasonable adjustments as may be necessary to reflect banking costs, administrative management and exchange rate risk.

4. Time limit for receipt of payment and fluctuations

The funds must be effectively received and credited to the account designated by the Company within a maximum period of seven (7) business days from the date of issue of the corresponding proforma.

If the funds are received outside such period, or if exchange rate variations occur between the date of issue and the effective date of receipt, the Company may recalculate the amount by applying the exchange rate in force on the date on which the funds are effectively received and require payment of any resulting difference.

Variations equal to or below one per cent (1%) may be tolerated at the Company’s discretion and shall not constitute any waiver of its rights.

Any refund payable by Meridional Events shall be calculated in euros and, where applicable, converted into the settlement currency by applying the exchange rate in force on the date of the refund. The Company shall not bear exchange rate variations. Under no circumstances shall the Company be obliged to refund or accept amounts exceeding the value contractually due in euros, irrespective of exchange rate variations.

5. Completion of payment

Payment shall be deemed made only when the Company has received the full equivalent amount in euros. Any difference arising from exchange rate variation, banking charges or financial costs shall remain payable by the Client.

6. Supplementary application

In all matters not expressly provided for in this Annex, the General Terms and Conditions of Meridional Events shall apply.